Privacy Policy for MailTracker
Last modified: 11 October 2024
Your privacy is important to Mail Automation, Inc. (“Mail Automation,” “we,” or “us”) and is essential to our service, MailTracker. This Privacy Policy explains what personal data we collect, why we collect it, what we do with your personal data, how we use it, and with whom we may share or disclose it. Additionally, this Privacy Policy outlines the conditions under which we process personal data, as we may act as both a data controller and a data processor for various aspects of our service.
Table of Contents
1. Introduction
2. Processing of Users’ Personal Data by Mail Automation (as Data Controller)
3. Processing of Personal Data of Recipients on Behalf of Users by Mail Automation (as Data Processor)
4. Use of Google’s APIs
5. Sharing, Transferring, or Disclosing Google User Data
6. Opting Out of Mail Automation’s Service
7. Data Protection Mechanisms
1. Introduction
The purpose of this Privacy Policy is to inform you about the conditions and procedures related to the collection, use, sharing, and disclosure of personal data in connection with our service, MailTracker. MailTracker provides email tracking and management services, including associated functionalities (the “Service”). This Privacy Policy covers the processing of personal data by Mail Automation:
• When you use our Services as a user (“User”) or access and browse our getmailtracker.com website (“Website”).
• When we process, on behalf of the User, personal data related to the User’s communications, including personal data of the recipient (“Recipient”).
Mail Automation will process personal data in accordance with the European Regulation (EU) 2016/679 (General Data Protection Regulation or “GDPR”), Organic Law 3/2018 of 5 December on the Protection of Personal Data and the Guarantee of Digital Rights (“LOPD”), and other applicable data protection laws.
2. Processing of Users’ Personal Data by Mail Automation (as Data Controller)
Mail Automation processes personal data in its role as a data controller, ensuring it is used strictly for providing the Service, fulfilling contractual obligations, and improving user experience. Full details are outlined in our privacy policy.
3. Processing of Personal Data of Recipients on Behalf of Users by Mail Automation (as Data Processor)
Mail Automation processes personal data of Recipients solely for the purpose of providing the Service on behalf of the User and follows all legal requirements for data processors.
4. Use of Google’s APIs
MailTracker uses Google’s Gmail API to provide email tracking services, including accurate tracking of interactions when you send emails to multiple recipients. We request specific OAuth scopes, such as “Read, compose, send, and permanently delete all your email from Gmail.”
5. Sharing, Transferring, or Disclosing Google User Data
Mail Automation does not sell or share Google user data with third parties for any advertising or marketing purposes. We only share or disclose Google user data under the following circumstances:
• Service Providers: We may share data with trusted third-party service providers who assist us in operating our services (e.g., cloud service providers), but only to the extent necessary for them to provide their services. All service providers are required to comply with applicable data protection laws.
• Legal Obligations: We may disclose your data if required to do so by law or in response to a valid request from a governmental authority.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, user data may be transferred to the acquiring company, subject to the conditions outlined in this policy.
Mail Automation does not transfer data to any third parties for purposes unrelated to providing the MailTracker service, and we ensure that any sharing of Google user data is done securely and in compliance with all applicable regulations, including Google’s API Services User Data Policy.
6. Opting Out of Mail Automation’s Service
You may revoke MailTracker’s access to your Gmail account at any time by adjusting the security settings in your Google account.
7. Data Protection Mechanisms
Mail Automation takes data protection seriously and employs a range of mechanisms to safeguard your personal data, including sensitive information. These mechanisms include:
• Encryption: All data transferred between your device and our servers is encrypted using industry-standard SSL/TLS encryption, ensuring that no unauthorized third parties can intercept the data.
• Data Access Control: Only authorized Mail Automation personnel have access to your personal data, and OAuth tokens are securely stored and encrypted to protect your account access.
• No Email Content Storage: Mail Automation does not store the contents of your emails. The only data processed relates to email tracking (such as open events, clicks, and metadata).
• Data Minimization: We request only the permissions strictly necessary to provide our services, and we do not process personal data beyond what is required to deliver email tracking functionalities.
