A good email intro sets the tone for the rest of your message. It quickly tells the reader who you are, why you’re reaching out, and what you’d like to happen next.
Clear email opening lines make a strong first impression.
It also helps your message feel more personal and professional. Add a solid subject line, and your email is more likely to get noticed.
In this guide, you’ll find 20 simple intro examples for different situations. Each one is easy to customize and to use right away for your situation.
What Is a Good Email Introduction?
A strong email intro is short, clear, and friendly. It tells the reader who you are, why you're reaching out, and what you'd like to happen next, all in just a few lines.
Here’s what to include:
- A clear email subject line that shows what the email is about
- A polite greeting, like “Hi [Name]” or “Dear [Name]”
- A quick intro, with your name and role if needed
- A simple reason for why you’re getting in touch
- Professional language, without sounding too formal, for a professional introduction email
The example from Grammarly below shows how an email intro grabs your attention. It starts with a quick, encouraging sentence that makes the reader want to keep going.
That’s exactly what a good intro should do, set the tone, explain the purpose, and invite the reader in.
This kind of opening works well for any situation, cold emails, follow-ups, job applications, or quick updates. It helps build trust and makes it more likely that you’ll get a response.
Why Email Introductions Are Important?
In the business world, the way you start an email can make a big difference.
A clear and friendly email introduction helps you make a good impression, show your job title or role, and explain why you're reaching out, all in just a few lines.
This is useful in many situations, like sending a self-introduction email to a new team, making a business connection, or following up after a meeting.
It also helps when you're writing more formal emails, like an open position inquiry or sales pitch to a specific industry contact.
Using the right email subject line, a strong opening sentence, and a simple professional closing (like “Best regards”) makes your business email feel more professional and easy to read.
20 Email Intro Templates You Can Use Right Away
Below we are listing 20 real email intro examples and self-introduction email samples to help you write with confidence. This is especially useful if you're building a business relationship, reaching out to a mutual contact, or introducing yourself to a recipient's company.
You can copy them as-is or tweak the wording to match your voice and role.
1. Job Application Introduction
Subject Line: Application for [Job Title] Position at [Company Name]
Hi [Hiring Manager's Name],
I hope this email finds you well. My name is [Your Name], and I am writing to express my interest in the [Job Title] position at [Company Name]. With years of experience in [the field], I am confident in my ability to contribute to your team.
I have attached my resume and [Other work-related documents] for your review. I look forward to the opportunity to discuss how my skills align with your needs.
Best regards,
[Your Name]
[Your Contact Details]
If you want more tips and examples on job application emails, here’s a great article for you: How to Write an Email Job Application
2. Introducing Yourself to a New Team
Subject Line: Excited to Join the [Department Name] Team
Bonjour l'équipe,
I hope this message finds you well. I am [Your Name], the new [Job Title] at [Company Name]. I am thrilled to be joining the [Department Name] team and look forward to collaborating with each of you. Please feel free to reach out if you have any questions or need assistance. Looking forward to an exciting time ahead.
Best regards,
[Your Name]
3. Business Collaboration Inquiry
Here's a business email opening line example:
Subject Line: Exploring Potential Collaboration Opportunities
Hi [Recipient's Name],
I hope this email finds you well. My name is [Your Name], and I am the [Job Title] at [Your Company Name]. We specialize in [brief overview of your company's services]. I believe there is potential between our companies that could lead to a mutually beneficial partnership. I would appreciate the opportunity to discuss this further at your earliest convenience.
Best regards,
[Your Name]
4. Networking Introduction with a Mutual Connection
Subject Line: Introduction via [Mutual Contact's Name]
Hi [Recipient's Name],
I hope this message finds you well. [Mutual Contact's Name] suggested I reach out to you regarding [specific reason]. I am [Your Name], [Your Job Title] at [Your Company Name]. I am keen to discuss potential collaborations in [specific industry or field]. Please let me know a convenient time for a brief call.
Best regards,
[Your Name]
5. Follow-Up Email After a Previous Conversation
Subject Line: Following Up on Our Recent Discussion
Hi [Recipient's Name],
I hope this email finds you well. I wanted to follow up on our recent conversation regarding [specific topic]. I am eager to continue our discussion and explore the next steps. Please let me know a suitable time for us to connect further.
Best regards,
[Your Name]
[Your Contact Details]
We have a great guide for you if you need to know more follow-up email examples.
6. Cold Email to a Potential Client
Subject Line: Helping [Recipient’s Company] Drive Growth in [Specific Industry]
Hi [Recipient's Name],
I hope this message finds you well. My name is [Your Name], and I’m the [Job Title] at [Your Company Name]. I specialize in helping businesses like yours streamline [specific area], which I believe could be valuable for [Recipient's Company].
Would you be open to a brief call to discuss how we can support your goals?
Best regards,
[Your Name]
[Details]
If you want to know more cold email examples here’s an article for you: Cold Email Templates
7. Introduction Email to a Government or City Official
Subject Line: Community Collaboration Opportunity with [Your Organization Name]
Dear [Title] [Last Name],
I hope this email finds you well. My name is [Your Name], and I’m reaching out on behalf of [Company Name] regarding potential collaboration with your office on upcoming community initiatives.
I would appreciate the chance to discuss how we can contribute to your ongoing efforts. Please let me know a suitable time for a brief call or meeting.
Regards,
[Your Name]
[Details]
8. Self-Introduction Email to a New Professional Contact (Networking)
Subject Line: Connecting on Shared Interests in [Industry/Topic]
Hi [Recipient’s Name],
My name is [Your Name], and I recently came across your profile through [mutual contact/platform]. I’m currently working as [Job Title] at [Company Name], and I admire your contributions to [specific area or project].
I’d love to connect and learn more about your work in [specific industry]. Perhaps we can discuss potential collaboration or professional connections.
Best regards,
[Your Name]
If you would like to be more professional, create an email signature, so you can add more details. Here are some examples: Email Signature Examples
9. Introduction as a New Vendor or Supplier
Subject Line: New Vendor Introduction: [Your Company Name] – [Brief Product/Service Descriptor]
Hi [Recipient’s Name],
I hope this email finds you well. I’m [Your Name], a representative of [Your Company Name], a trusted provider of [product/service] in the [specific industry]. I’m reaching out to introduce our services and explore potential ways we can support your business.
Please find attached a brochure with a brief but specific explanation of our offerings. I’d welcome the chance to discuss this further at your earliest convenience.
Best regards,
[Your Name]
10. Introduction Email for Sales Professionals Making a Pitch
Subject Line: Boosting [Recipient's Company]’s Results with Proven Sales Strategies
Hi [Recipient’s Name],
Hope this message finds you well. I’m [Your Name], a [Job Title] at [Company Name], and I help companies like yours increase sales through targeted strategies and tools.
I’d love to offer you a brief overview of how we’ve helped clients achieve measurable results, and see if we can bring similar success to [Recipient’s Company].
Looking forward to your thoughts and a potential collaboration.
Best regards,
[Your Name]
11. Introduction Email to Reconnect After a Previous Company
Subject Line: Reconnecting from My New Role at [Current Company Name]
Hi [Recipient’s Name],
I hope this message finds you well. I wanted to reconnect since we last worked together at [Previous Company]. I’ve recently joined [Current Company Name] as [Job Title], and I’d love to catch up and see if there are any ways our paths might cross again.
Let’s schedule a brief call at your earliest convenience to discuss potential synergies.
Best regards,
[Your Name]
[Contact Details]
12. Formal Introduction Email to a Senior Executive
Subject Line: Introduction – [Your Name], [Your Job Title] at [Your Company Name]
[Mr./Ms. Last Name],
I hope this email finds you well. My name is [Your Name], and I recently joined [Company Name] as the [Job Title]. I wanted to extend a formal introduction and express my admiration for the work your team is doing in [specific field].
I look forward to the opportunity to contribute and align on our shared goals for collective success.
Best regards,
[Your Name]
[Contact Details]
13. Email Introduction to a New Client Post-Meeting
Subject Line: Great Connecting – Let’s Move Forward
Hi [Recipient’s Name],
It was a pleasure speaking with you during our recent meeting. I’m [Your Name], [Job Title] at [Company Name], and I’m looking forward to working together. Attached, you’ll find a brief overview of our discussed plan and next steps.
Please let me know if you have any questions or would like a quick follow-up to clarify anything.
Best regards,
[Your Name]
14. Email Introduction from a Manager Introducing a New Team Member
Subject Line: Welcome Our New [Job Title] – [New Hire’s Name]
Bonjour l'équipe,
I’m pleased to introduce [New Hire’s Full Name], who is joining us as our new [Job Title]. [He/She/They] brings [brief but specific explanation of background or expertise], and we’re excited to have [him/her/them] on board.
Please join me in welcoming [New Hire’s Name] and feel free to reach out to offer your support or just say hello!
Best regards,
[Manager’s Name]
15. Request for Introduction from a Mutual Contact
Subject Line: Introduction Request – [Your Name] to [Recipient’s Name]
Hi [Mutual Contact’s Name],
I hope you’re doing well. I’m reaching out with a request for an introduction to [Recipient’s Name], whom I believe you know through [context or shared experience]. I’m exploring [brief reason], and I think a quick conversation could be valuable.
If you’re comfortable, I’d greatly appreciate you facilitating a connection.
Best regards,
[Your Name]
16. Introduction Email to a Conference Speaker
Subject Line: Inspired by Your Talk at [Event Name] – Opportunity to Connect
Hi [Recipient’s Name],
I hope this message finds you well. I had the pleasure of attending your session on [topic] at [event name], and I was truly inspired by your insights. My name is [Your Name], and I work in [your field or job title] at [Company Name].
I’d love to connect and discuss a potential collaboration or just exchange ideas if you’re open to it.
Best regards,
[Your Name]
[Contact Details]
17. Self Introduction Email to a Client as a Project Manager
Subject Line: Introducing Myself as Your Project Manager for [Project Name]
Hi [Client’s Name],
My name is [Your Name], and I’ll be your new project manager for [Project Name] at [Company Name]. I’m looking forward to working together to ensure the successful delivery of your project.
Please don’t hesitate to reach out with questions or needs—I’ll be your point of contact throughout.
Best regards,
[Your Name]
[Contact Details]
18. Email Introduction When Taking Over a New Account
Subject Line: Taking Over Your Account – [Your Company Name]
Hi [Recipient’s Name],
I hope this email finds you well. I’m [Your Name], the new account manager at [Your Company Name], and I’ll be overseeing your account moving forward. I’ve reviewed your file and am excited to build a strong, positive relationship with your team.
Please let me know a good time to schedule a quick call and introduce myself more formally.
Best regards,
[Your Name]
[Contact Details]
19. Email Introduction to a Mentor or Industry Leader
Subject Line: Seeking Your Insight – [Your Name] from [Company Name]
Hi [Mr./Ms. Last Name],
I hope this message finds you well. I’m [Your Name], and I currently work as a [Job Title] at [Company Name]. I’ve long admired your work in [specific industry or area], and I’m reaching out in hopes of learning from your experience.
Would you be open to a brief call or coffee chat? I’d be grateful for the opportunity to gain your insights.
Best regards,
[Your Name]
[Contact Details]
20. Introduction Email to a Prospective Investor
Subject Line: Introduction & Opportunity to Discuss [Project/Startup Name]
Hi [Investor’s Name],
I hope this email finds you well. My name is [Your Name], founder of [Company Name], and I’m reaching out to introduce a potential investment opportunity that aligns with your interests in [specific industry].
I’d love to schedule a quick follow-up and share a brief overview of our progress and future plans.
Best regards,
[Your Name]
[Contact Details]
See Who’s Opening Your Emails and Improve Your Intros
Writing a great email intro is a smart move. But knowing what happens after you hit “send” can make it even better.
With MailTracker, you can track every email you send. See who opened it, when they opened it, and how they engaged with your message.
This helps you follow-up at the best time, tweak your subject lines, and improve your opening lines based on real data.
Start using MailTracker today to see how your email intros are performing, and turn more emails into real conversations.
