Writing cold emails is hard, but with ChatGPT, it doesn’t have to be.
If you’re reaching out to a potential client, following up with a lead, or booking a sales call, AI can save you hours and still help you sound personal and professional.
In 2025, tools like ChatGPT-4 can write cold emails that feel like they came from a real person.
You just need the right prompts.
In this article, you’ll find 11 cold email examples written with ChatGPT, plus the exact prompts to create your own.
Use them to:
- Get replies faster
- Personalize emails at scale
- And spend less time
TL;DR: Use ChatGPT to Write Better Cold Emails, Faster
If you’re sending cold emails in 2025, ChatGPT can help you save time, personalize your outreach, and generate more responses.
In this article, you’ll find real examples and detailed prompts to:
- Write sales emails tailored to your target audience
- Create messages for sales professionals, digital marketing agencies, and small business owners
- Run more successful cold email campaigns with less effort
- Generate personalized cold emails that actually grab the recipient’s attention
- Improve your reply rates with email tracking and follow-up tools like MailTracker
11 ChatGPT Cold Email Examples
Here are 11 ChatGPT cold email prompts you can use to create personalized messages, connect with sales leads, pitch guest posting opportunities, or promote a product demo.
These emails are all designed to grab attention in your prospect’s inbox and drive your desired action.
1. The Value-First Intro Email
Best for: Starting a conversation with someone who’s never heard of you before.
ChatGPT Prompt:
Write a short cold email to a marketing manager at a SaaS company. Focus on how our tool helps teams improve onboarding by identifying where users drop off. Keep it friendly and clear, under 100 words.
ChatGPT Output:
Subject line: Quick win for your user onboarding
Hey {{FirstName}},
Saw you're leading growth at {{Company}} — thought this might be useful.
Our tool helps you pinpoint exactly where users drop off during onboarding, so you can improve activation and boost retention.
Happy to show you how it works if you're open to it.
Best,
[Your Name]
2. The Pain-Point Email
Best for: Reaching out to someone who’s likely facing a specific challenge.
ChatGPT Prompt:
Write a cold email to a founder at a B2B startup who’s struggling to get replies from cold emails. Mention that our tool tracks email opens and clicks. Keep it casual and under 90 words.
ChatGPT Output:
Subject: Cold emails going unseen?
Hey {{FirstName}},
I know how frustrating it is to send emails and hear nothing back.
With [Tool Name], you’ll see exactly who opens and clicks your emails, so you know who’s interested and who’s not.
Want me to show you how it works?
Cheers,
[Your Name]
3. The LinkedIn Mention Email
Best for: Warmer cold emails, like when you’ve seen the person on LinkedIn or engaged with their content.
ChatGPT Prompt:
Write a short cold email to someone I recently viewed on LinkedIn. Mention that I came across their profile and explain how our tool can help them track email opens. Keep it light and conversational.
ChatGPT Output:
Subject: Saw you on LinkedIn 👋
Hey {{FirstName}},
Came across your profile earlier, love what you’re doing at {{Company}}.
Thought I’d reach out in case email tracking is on your radar. Our tool shows when someone opens or clicks your emails, so you know when to follow up.
Let me know if you want to try it out.
Best,
[Your Name]
4. The Friendly Follow-Up
Best for: Sending a second email when your first one didn’t get a reply.
ChatGPT Prompt:
Write a polite follow-up email to someone who didn’t reply to my first message. Keep it casual, friendly, and under 70 words. Mention our email tracking tool again.
ChatGPT Output:
Subject: Just following up 🙂
Hey {{FirstName}},
Just wanted to check in in case my last note got buried.
If tracking email opens and clicks is something you’re exploring, I’d be happy to show you how our tool works.
No pressure at all — just let me know!
Cheers,
[Your Name]
If you are interested in learning more follow-up emails, here is our guide on: ChatGPT Follow-Up Email Templates and Prompts
5. The Resource-Sharing Email
Best for: Offering value first, great for building trust before asking for anything.
ChatGPT Prompt:
Write a cold email to a marketing lead. Share a free resource (like a blog post or checklist) about improving email outreach. Mention that our tool tracks opens and replies. Keep it short and helpful.
ChatGPT Output:
Subject: Thought this might be useful
Hey {{FirstName}},
I put together a quick guide on improving cold email reply rates — figured you might find it helpful: [Link]
It also covers tools like ours that track opens and clicks, so you know which emails are working.
Let me know what you think!
Best,
[Your Name]
6. The Event Outreach Email
Best for: Inviting leads to a webinar, demo, or virtual event.
ChatGPT Prompt:
Write a cold email inviting a sales manager to a free 20-minute webinar on how to save time and reduce no-shows using a calendar scheduling tool. Keep it short, friendly, and clear.
ChatGPT Output:
Subject: Join us? Quick webinar on smarter scheduling
Hey {{FirstName}},
We’re hosting a short webinar this Thursday on how top sales teams are using scheduling tools to cut back on no-shows and save hours each week.
Thought you might be interested.
It’s just 20 minutes, packed with practical tips to streamline your calendar.
Want me to save you a seat?
Best,
[Your Name]
7. The Post-Launch Outreach Email
Best for: Reaching out after launching a new feature or product.
ChatGPT Prompt:
Write a cold email to a startup founder announcing a new feature in our project management tool. Mention that it helps teams track task dependencies and auto-adjust timelines. Keep it friendly and under 90 words.
ChatGPT Output:
Subject: Just launched something to simplify planning 🎯
Hey {{FirstName}},
Just launched a new feature we’re excited about — it tracks task dependencies and auto-updates timelines when things shift.
It’s designed to keep projects moving smoothly without manual rescheduling.
Might be a good fit for your team at {{Company}}. Want a quick peek?
Cheers,
[Your Name]
8. The Re-Engagement Email
Best for: Getting back in touch with someone who went quiet or showed interest in the past.
ChatGPT Prompt:
Write a short, casual re-engagement email to someone who showed interest in our [type of tool] a few months ago but didn’t move forward. Keep the tone friendly and light. Mention that we’ve added new features or improvements since then, and invite them to reconnect if they’re still interested. Keep it under 90 words.
ChatGPT Output:
Subject: Still thinking about scheduling your posts?
Hey {{FirstName}},
Hope you’ve been doing great! We chatted a while back about our social media scheduling tool, and I just wanted to check-in.
If you're still looking for an easier way to plan and automate posts, we've added some new features that might be worth a second look.
No rush — just thought I’d reach out.
Best,
[Your Name]
9. The Referral Request Email
Best for: When someone isn’t the right contact — but might know who is.
ChatGPT Prompt:
Write a polite email asking for a referral to the right person on their team. Mention that we help teams track email opens and replies. Keep it short and professional.
ChatGPT Output:
Subject: Not the right person?
Hey {{FirstName}},
I know you might not handle email outreach directly — just wondering if there’s someone on your team I should speak to?
We help teams track opens and replies to follow up at the right time.
Would appreciate you pointing me in the right direction if it makes sense.
Thanks!
[Your Name]
10. The Cold Outreach After a Conference
Best for: Reaching out to someone you saw on an attendee list or met briefly at an event.
ChatGPT Prompt:
Write a cold email to someone I saw on the attendee list for a SaaS conference. Mention that I thought our customer feedback tool might be useful for their team. Keep it friendly and brief.
ChatGPT Output:
Subject Line: Saw you were at (Event)
Hey {{FirstName}},
Saw you were at (Event Name) — same here! Thought I’d reach out in case collecting and acting on product feedback is something your team’s focused on.
We help SaaS teams gather insights from users and turn them into roadmap decisions.
Happy to give you a quick look if you're curious.
Cheers,
[Your Name]
11. The “Quick Question” Cold Email
Best for: Starting a conversation in a very low-pressure, casual way.
ChatGPT Prompt:
Write a short cold email with the subject “Quick question.” The goal is to introduce our team collaboration tool and ask if they’d be open to a quick chat. Keep it very casual and light.
ChatGPT Output:
Subject: Quick question!
Hey {{FirstName}},
Are you using anything right now to manage team docs, tasks, and chats all in one place?
I work with teams to streamline the back-and-forth and reduce tool overload, happy to show you what we’ve built.
No pressure, just curious.
Cheers,
[Your Name]
Don’t Forget to Track and Follow Up!
Now that you have some solid ideas for writing cold emails with ChatGPT, don’t miss the most important part: tracking what happens after you hit send.
If you’re not tracking opens and setting follow-up reminders, you’re leaving replies on the table.
With MailTracker, you can:
- See exactly when someone opens your email
- Get notified when they click a link
- Set reminders to follow up in a few days (or after an open)
- Reach out at the perfect moment (not too early, not too late)
Cold emails with tracking and follow-ups get up to 3x more replies compared to emails with no follow-up at all.
And the best part? MailTracker works right inside Gmail — no need to jump between tools.
Start using MailTracker for free!
FAQs: Cold Emailing with ChatGPT
Can ChatGPT really write effective cold emails?
Yes, when used with clear prompts and relevant data points, ChatGPT can write sales emails that are personalized, concise, and persuasive. Just avoid generic, spammy words and always double-check the tone.
How do I personalize emails using ChatGPT?
Include key company details, job titles, or insights from their LinkedIn profile in your prompt. You can even paste in a short bio or description to help ChatGPT tailor the message to the ideal customer persona.
What’s the best way to follow up on AI-written emails?
Use tools like MailTracker to monitor email opens and schedule smart follow-ups. Following up at the right time is what turns a cold email into a conversation, and helps your campaign’s effectiveness.
Can I use ChatGPT for guest post outreach too?
Absolutely. Just change your prompt to fit that use case (e.g., “Write a guest post contribution request to a blog in the marketing niche”). You can reuse the same prompt structure with small tweaks.
How can I make sure my AI-generated emails don’t go to spam?
Keep your email body short, avoid too many links or buzzwords, and always include a clear call to action. Don’t forget to test your email subject lines — they make a big difference in email deliverability.
