Using a personal Gmail account to communicate with potential clients can come across as unprofessional and may weaken your credibility.
A business email account, on the other hand, uses your company’s domain name and presents a polished, trustworthy image. This small change can make a big difference in how your business is perceived.
In this guide, we will walk you through the simple steps to create a Gmail business email account, helping you enhance your professional appearance and improve communication with clients.
What is a Business Email Account?
A business email account is used for professional communication in a company. Unlike personal emails ending in “@gmail.com” or other common domains, business emails have a custom domain name that matches your company.
For instance, if your name is Sarah Lee and you own a company called Fresh Foods, your business email might be sarah.lee@freshfoods.com instead of a personal email like sarah.lee@gmail.com.
Also, having a business email account for your organization comes with some other key benefits:
- Easier to reach you. A business email makes it easier for clients and partners to reach you.
- Make a clear separation. It helps to keep personal and professional communications distinct.
- Increase your credibility. Using a professional email address boosts your company’s credibility.
- Better deliverability. Business emails are less likely to end up in spam folders, improving open rates.
How to Set Up a Gmail Business Email Account Easily
The process of setting up a business email account with Gmail is quite easy and can be accomplished with just a few clicks. Here is how.
1. Create Your Google Workspace Account
To begin, you need to create a Google Workspace account. On the Google Workspace homepage, click the "Get Started" button.
You will be taken to a page where Google asks for your business information. You need to provide:
- Business Name.
- Number of Employees.
- Region.
On the following page, you need to enter your contact details, including:
- First Name.
- Last Name.
- Enter your current email address (it can be a personal email address) and phone number.
Once you have filled in this information, click "Next" to proceed.
2. Connect Your Domain
To complete the setup of your business email account in Gmail, you will need a domain name. A domain name is what appears after https://www. in a website’s address. This is an important step because Google uses your domain name to create your business email address.
For example, if your company is called BrightTech, your domain would be brighttech.com. Consequently, your business email would be yourname@brighttech.com.
If you don’t already have a domain name, you can create one through Google.
- Choose a new domain. Click on "No, I need one". You will then search for a domain name that represents your business or brand.
- Check availability. Google will check if the domain name you want is available. Aim for something short, memorable, and easy to spell.
- Cost. Note that Google charges $12 per year for domain names ending in .com, .net, and .org, while.co domains cost $30 per year.
- Proceed. Once you have selected a new domain name, click "Next". This brings you closer to creating your business email account in Gmail.
If you have a domain name:
If you already have a domain name, you can use it to set up your professional email account in Gmail.
- Existing Domain: Click on "Yes, I have one I can use." Enter your current domain name.
- Proceed: After entering your domain name, click "Next".
By following these steps, you can connect your domain and complete the setup for your business email account in Gmail.
3. Create Your Gmail Business Email Username
Now it's time to create your username and password for your Gmail business email account.
Your username is what appears before the "@" in your email address. Once you choose a username, it’s difficult to change it, so take your time to pick the right one. Make sure it follows proper email etiquette and naming conventions.
For example, if your name is Danny Smith and your company is named Brightech, you might consider usernames like dann@brighttech.com
You can also create email groups for different departments within your company. Some examples include:
- social@brighttech.com
- contact@brighttech.com
- marketing@brighttech.com
Once you’ve decided on your professional username, click "Agree and continue" to complete the setup of your Gmail business account.
After this, the last step is to choose a payment plan. Once that’s done, your Gmail business email account will be ready to use.
How Much Does a Gmail Business Email Account Cost?
While Gmail is free for personal use, a Gmail business email account requires a subscription. The cost varies based on the plan you choose, tailored to fit different business sizes and needs.
Here are the available plans:
- Business Starter: At $6 per month, this plan is perfect for freelancers and small businesses just starting out. It includes a custom business email account, helping you present a professional image to clients.
- Business Standard: Priced at $12 per month, this plan is ideal for growing small to medium-sized businesses. It offers video meetings for up to 150 participants with recording options, facilitating better team communication and collaboration.
- Business Plus: For $18 per month, this plan is designed for established small businesses and expanding medium-sized enterprises. It provides 5 TB of storage per user, accommodating businesses with significant data storage needs.
- Business Enterprise: This custom plan, with variable pricing, is a great fit for large enterprises with complex needs. It includes advanced security features, ensuring top-tier protection and compliance for your business operations. Contact Google Sales for exact pricing details.
The prices listed are for annual subscriptions. If you prefer a month-to-month plan, the rates will be slightly higher.
If you're unsure which plan suits your needs, Google offers a 14-day free trial. This allows you to explore the Gmail business email account and all the features of Google Workspace before making a commitment.
Why Gmail Should Be Your Go-To Business Email Solution
Using Gmail as your business email account offers several benefits that can help your company operate more efficiently and professionally.
First, Gmail provides a reliable and secure platform for your email communications, ensuring that your messages are protected and accessible.
With a Gmail business account, you also get a custom email address that includes your company’s domain name, which looks more professional and builds trust with your clients and partners.
Additionally, Gmail integrates seamlessly with other Google Workspace tools like Google Drive, Calendar, and Meet, making it easier to collaborate and stay organized. You also get plenty of storage space, so you don’t have to worry about running out of room for important emails and files.
Lastly, setting up your business email with Gmail is easy. Google provides different plans to meet the needs of various businesses. These features make Gmail a great tool for boosting your business communication and productivity.
Boost Your Emails with MailTracker!
Now that you've set up your business Gmail account, it's time to make sure your emails are getting noticed with MailTracker.
MailTracker lets you easily track emails sent from your Gmail account. All new emails you send are tracked automatically, so you can see if and when they were opened by looking for the double-check mark icon in your sent emails.
You can also set up alerts and notifications by clicking on the MailTracker icon in your Gmail account. This way, you'll always know if your important emails are read.
Try MailTracker now and never miss an important email update again!
