Using a free Gmail account to communicate with potential clients can come across as unprofessional and may weaken your credibility.
En cambio, una cuenta de correo electrónico empresarial utiliza el nombre de dominio de su empresa y presenta una imagen pulida y de confianza. Este pequeño cambio puede suponer una gran diferencia en la percepción de su empresa.
In this guide, we will walk you through the simple steps to create a business email account in Gmail, helping you enhance your professional appearance and improve communication with clients.
What is a Gmail Business Account?
A business email account is used for professional communication in a company. Unlike personal emails ending in “@gmail.com” or other common domains, business emails have a custom domain name that matches your company.
For instance, if your name is Sarah Lee and you own a company called Fresh Foods, your business email might be sarah.lee@freshfoods.com instead of a personal email like sarah.lee@gmail.com.
Also, having a business email account for your organization comes with some other key benefits:
- Easier to reach you. A business email makes it easier for clients and partners to reach you.
- Make a clear separation. It helps to keep personal and professional communications distinct.
- Aumente su credibilidad. Utilizar una dirección de correo electrónico profesional aumenta la credibilidad de su empresa.
- Better deliverability. Business emails are less likely to end up in spam folders, improving open rates.
How to Set Up a Gmail Business Account
Setting up a Gmail business email account is a straightforward process that you can complete in just a few steps.
Follow this guide to get your professional Gmail account up and running.
1. Cree su cuenta de Google Workspace
To start, you'll need a Google Workspace website, which gives you access to Gmail for business and other Google apps designed for work. Here’s how to set it up:
1. Go to the Google Workspace homepage and click on the "Get Started" button.
2. You’ll be asked to fill in basic information about your business:
- Business Name
- Number of Employees
- Business Region
3. On the next page, you'll need to enter your personal details:
- First Name
- Last Name
- Current email address (this can be a personal one, used for setting up your Google Workspace subscription)
- Phone number
4. After entering this information, click "Next" to proceed to the next step.
2. Conecte su dominio
To create a professional business email address, you’ll need a custom domain. This is the part of your email that comes after the "@" symbol (e.g., yourname@yourcompany.com).
If you don’t have a domain, Google allows you to purchase one.
If you don’t have a domain:
1. Click "No, I need one" when prompted.
2. You’ll be asked to search for a domain that represents your business, like brighttech.com for BrightTech.
3. Google will check if the domain is available and show you the price, which is usually around $12 per year for common extensions like .com or .org. Domains like .co may cost more, around $30 per year.
4. Once you select a domain name, click "Next" to continue.
If you already have a domain:
1. Click "Yes, I have one I can use" and enter your existing domain (e.g., brighttech.com).
2. After entering your existing domain, click "Next" to proceed. This step ensures that your business email address will be connected to your custom domain, giving it a professional appearance.
3. Cree su nombre de usuario de correo electrónico profesional de Gmail
Now that your domain is set up, you can create your email username. This is the part that appears before the "@" in your business email address.
Choose a professional and simple username, as it will be difficult to change later. For instance, if your name is Danny Smith and your company is BrightTech, a good email address could be danny@brighttech.com.
You can also set up group custom email addresses for different departments, such as:
After choosing a username, you’ll be prompted to create a password. Make sure it’s strong and secure. When ready, click "Agree and continue."
Managing Multiple User Accounts in Google Workspace
One of the advantages of setting up a Gmail business account through Google Workspace is the ability to manage multiple user accounts.
This feature allows you to create and manage custom email addresses for different team members or departments within your company, ensuring smooth and organized communication across your business.
If you're also wondering about the limits on how many Gmail accounts you can create, check out our guide on Gmail Account Limits: How Many Gmail Accounts Can You Have? It provides detailed information on account restrictions and how to manage multiple accounts effectively.
4. Choose Your Payment Plan
Google Workspace is a paid service, so the final step is selecting a payment plan that fits your business needs. Google Workspace pricing varies based on the number of users and the features you need.
Once you’ve selected a plan and entered your payment information, your Gmail business email account will be fully set up and ready for use.
¿Cuánto cuesta una cuenta de correo electrónico empresarial de Gmail?
Mientras que Gmail es gratuito para uso personal, una cuenta de correo electrónico empresarial de Gmail requiere una suscripción. El coste varía en función del plan que elijas, adaptado a diferentes tamaños y necesidades empresariales.
Estos son los planes disponibles:
- Business Starter: A 6 $ al mes, este plan es perfecto para autónomos y pequeñas empresas que acaban de empezar. Incluye una cuenta de correo electrónico empresarial personalizada, que te ayudará a presentar una imagen profesional a tus clientes.
- Business Standard: Priced at $12 per month, this plan is ideal for growing small to medium-sized businesses. It offers video meetings for up to 150 participants with recording options, facilitating better team communication and business communication.
- Business Plus: Por 18 dólares al mes, este plan está diseñado para pequeñas empresas establecidas y medianas empresas en expansión. Ofrece 5 TB de almacenamiento por usuario, lo que permite a las empresas con grandes necesidades de almacenamiento de datos.
- Empresa comercial: Este plan personalizado, con precios variables, es ideal para grandes empresas con necesidades complejas. Incluye funciones de seguridad avanzadas que garantizan la máxima protección y cumplimiento de las operaciones de tu empresa. Ponte en contacto con el departamento de ventas de Google para obtener información detallada sobre los precios.
Los precios indicados corresponden a suscripciones anuales. Si prefiere un plan mensual, las tarifas serán ligeramente superiores.
Si no estás seguro de qué plan se adapta a tus necesidades, Google ofrece una prueba gratuita de 14 días. Esto te permite explorar la cuenta de correo electrónico profesional de Gmail y todas las funciones de Google Workspace antes de comprometerte.
Por qué Gmail debe ser tu solución de correo electrónico empresarial preferida
Utilizar Gmail como cuenta de correo electrónico profesional ofrece varias ventajas que pueden ayudar a tu empresa a funcionar de forma más eficaz y profesional.
En primer lugar, Gmail proporciona una plataforma fiable y segura para tus comunicaciones por correo electrónico, garantizando que tus mensajes estén protegidos y sean accesibles.
Con una cuenta de empresa de Gmail, también obtienes una dirección de correo electrónico personalizada que incluye el nombre de dominio de tu empresa, lo que tiene un aspecto más profesional y genera confianza con tus clientes y socios.
Additionally, Gmail integrates seamlessly with other Google services like Google Drive, Google Docs, and Google Meet, making it easier to collaborate and stay organized.
You also get plenty of storage space, so you don’t have to worry about running out of room for important messages and files.
Lastly, setting up your business email with Gmail is easy. Google services provide different plans to meet the needs of various businesses.
These features make Gmail a great tool for boosting your business communication and productivity.
How MailTracker Can Improve Your Business Communication
Ahora que ya has configurado tu cuenta de Gmail para empresas, es el momento de asegurarte de que tus correos electrónicos reciben la atención que merecen con MailTracker.
Managing professional communication is key for any business. With MailTracker's advanced features, you can track your important email accounts and ensure you're always in control.
It helps you know when an email is opened, how many times it’s viewed, and sends real-time notifications, so you never miss a business opportunity.
If you're running a business with multiple users, MailTracker provides valuable insights into your email settings and helps improve your email strategy.
You can also track attachments like PDFs, which is perfect for file sharing and ensuring your clients or partners have read important documents.
MailTracker goes beyond just sending emails—it optimizes your communication. By tracking the open rates, you can schedule follow-up emails at the best times, improving your workflow with productivity tools like these.
If you would like to get some follow-up examples for your business communications, we have an article on 18 Follow-up email templates.
If you want to know more about email tracking apps, here's a quick guide on how to track your emails in Gmail for free!
Track Unlimited Emails in Gmail with MailTracker
Track unlimited emails in Gmail with MailTracker and get real-time notifications when your emails are read.
Never miss an important email again—stay on top of your business communication with ease.
Prueba MailTracker ahora y no vuelvas a perderte una actualización importante de tu correo electrónico.
